Administration and Finance Assistant
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A propos de Nous
Fondée en 1981, Paris College of Art (PCA) est une université américaine privée à Paris. La mission de PCA est de fournir une éducation d'excellence en art et en design, au sein d'un cursus américain, tout en s'enrichissant de son environnement français et européen. PCA propose une formation pluridisciplinaire pour des étudiants originaires de 50 pays différents, et délivre les diplômes américains de Bachelor of Fine Arts (BFA) et de niveau Master (MA, MFA). Plus d'information sur www.paris.edu
Votre mission, si vous l'acceptez
General description
The Administration and Finance Assistant is in charge of accounts receivable and accounts payable at Paris College of Art, and represents the Vice President of Administration and Finance, as needed.
Responsibilities & duties
Accounts receivable
Billing
Follow up, collection, and allocation of payments
Maintain accounts receivable customer records and files
Reconciliation of accounts
Accounts payable
Process orders and track expenses
Receives and verifies invoices following standard operating procedures
Processes payments in accordance with PCA policy
Reconciliation of accounts
Handles vendor inquiries and requests information as needed
Administration
Prepare documents and information for the V.P. of Admin. and Finance and external service providers (e.g., accountants, auditors)
Assist in month- and end of year-closing
Facilities management: Track requests and coordinate weekly with external service provider for campus maintenance, and as needed with other providers
Relationships
Reports to: Vice President of Administration and Finance
Supervise: Interns as needed
Le profil idéal, selon nous
Work experience & skills (including management)
Excellent English and French communication skills
Strong knowledge of accounts payable; accounts receivable and maintaining general ledgers
1-3 years experience in the field
Personal qualities & behavioural traits
Flexibility, positive attitude and sense of customer service with students, faculty, staff and third-party providers
Attention to detail and strong organizational and time-management skills
Sense of when to maintain strict confidentiality
Education
Associate degree in accounting or finance
Language skills
Fluency in both French and English
Computer skills
Proficiency in Microsoft Office, especially Excel
Working knowledge of CRM databases (e.g., Slate, Jenzabar, Pipedrive) preferred
Type of contract
Open Term (CDI). Hours : 35 hours per week.
2300-2500 EUR brut/ mois
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